CVs scattered across inboxes
Applications arrive through job boards, email and referrals, and nobody has a complete list for a vacancy.
Odoo ERP · Recruitment
Odoo recruitment implementation for a hiring process everyone can follow
We set up job positions, application channels and interview stages in Odoo, so hiring managers and HR see every candidate in the same pipeline.
What is Odoo Recruitment?
Odoo recruitment implementation is the setup of Odoo's Recruitment app as an applicant tracking system for a business. It covers job positions, application sources such as the Odoo website career page and job-specific email aliases, applicant stages, interviewers, interview scheduling, email templates, refusal reasons and the conversion of hired applicants into employee records. Because Recruitment shares data with Employees, a new hire's details don't need to be entered twice.
Hiring often runs on CVs forwarded between inboxes. Hiring managers can't see where a candidate stands, applicants wait weeks without a response, and once someone is hired, HR retypes their details into the employee file. An applicant tracking system fixes this when its stages reflect your real hiring steps and interviewers find it easier to use than email.
Where hiring slows down
No visibility of candidate status
Hiring managers ask HR for updates because the stage of each candidate isn't recorded anywhere shared.
Slow candidate communication
Acknowledgements, interview invitations and rejections are written one at a time, or not sent at all.
Hiring data retyped into HR
Once an offer is accepted, the new hire's details are entered again into the employee records.
Our Odoo Recruitment service
Job positions and departments
Job positions linked to departments, hiring managers, interviewers and target headcount, so each vacancy has an owner.
Application channels
Job postings on an Odoo website career page, application email aliases per job, and import or forwarding from the job boards you use.
Applicant pipeline
Kanban stages matching your hiring steps, such as screening, first interview, technical assessment and offer, with refusal reasons for rejected candidates.
Interviews and communication
Interview scheduling with calendar invitations, interview evaluation forms, and email templates sent automatically at chosen stages.
Offer and onboarding hand-off
Hired applicants converted into employee records, with offer documents and contract signature through Odoo Sign where you use Enterprise.
Recruitment reporting
Applicants by source, time in each stage and hiring outcomes per position for HR and management.
Included capabilities
- Job positions with hiring managers
- Website career page and job postings
- Email alias per job position
- Kanban applicant stages
- Interview scheduling with calendar sync
- Interview evaluation forms
- Automated stage emails to candidates
- Refusal reasons and applicant history
- Conversion of applicants to employees
What Odoo Recruitment changes for your business
Every applicant in one place
Applications from all channels land in the same pipeline per job.
Faster responses
Stage-based email templates keep candidates informed without extra effort.
Shared view for managers
Hiring managers see candidates, feedback and next steps without asking HR.
No retyping at hire
Applicant data becomes the employee record when the candidate is hired.
Where it makes the biggest difference
High-volume hiring
Retail, hospitality and call centers screening many applicants for similar roles.
Specialist recruitment
Engineering, healthcare or teaching roles with assessments and several interview rounds.
Multi-department hiring
Several hiring managers recruiting at the same time with HR coordinating.
Companies building an HR suite
Recruitment as a first step toward employee records, time off and payroll in Odoo.
Setting up your applicant pipeline
Hiring process review
We map how vacancies are opened, advertised, screened, interviewed and offered today.
Design stages
Stages, interviewer roles, email templates and refusal reasons agreed with HR and hiring managers.
Configure
Job positions, aliases, career page, interview forms and automation built on staging.
Pilot a vacancy
One live vacancy run through Odoo end to end, adjusting stages and templates as needed.
Train and roll out
HR and interviewers trained, then all open positions moved into Odoo.
What it connects to
Odoo Recruitment
- Odoo Website career page
- Google and Outlook calendars
- Job boards via email forwarding or API
- Odoo Employees
- Odoo Sign for offer letters
- Odoo Surveys for assessments
Built with
Security, quality and scale
Interviewer scope
Interviewers see only the applicants for the positions they are assigned to.
Candidate data handling
Retention and archiving practices configured to support your privacy obligations.
Restricted salary details
Expected and proposed salary fields visible only to HR and authorized managers.
Communication history
Emails and notes with candidates logged on each application.
What working with us looks like
Stages that match your hiring
We design the pipeline around your actual interview rounds, not a generic template.
Career page to match your site
Digihub builds websites too, so your careers page and job posts can match your site and feed Odoo.
Connected to HR
We configure Recruitment and Employees together, so new hires start with a complete record.
Job board connections
Where you need applications pulled from a specific job board, our developers can scope the integration.
What it costs
Fixed-price packages with the scope written down, paid stage by stage. Your project goes live once it's fully paid.
Related services, technologies and industries
Sources and further reading
Official documentation and guidance if you want to read more about this topic.
Odoo Recruitment: questions we hear most
Is Odoo Recruitment available in Community edition?
Yes, the Recruitment app is available in both Community and Enterprise. Some connected features, such as Odoo Sign for offer letters or certain referral and AI-assisted tools, depend on Enterprise or paid Odoo services.
Can Odoo publish jobs on our website?
Yes. With the Odoo Website app, job positions can be published on a careers page where candidates apply directly into the Recruitment pipeline. Jobs on a non-Odoo website can also send applications to Odoo through email aliases or the API.
Does Odoo Recruitment work as an applicant tracking system?
Yes. Odoo Recruitment tracks applicants by job position through configurable stages, records interviews and feedback, sends stage-based emails and reports on sources and outcomes, which are the core functions of an ATS.
Can Odoo receive applications from job boards?
Usually through email forwarding into a job-specific alias, which creates an applicant automatically. Direct integrations with particular job boards depend on what the board offers and may need custom development.
What happens in Odoo when an applicant is hired?
The applicant can be converted into an employee record in the Employees app, carrying over their name, contact details and job position, so HR completes onboarding from there.
Next step
Organize your hiring in Odoo
Describe your hiring steps and where applications come from. We'll show how they map to an Odoo recruitment pipeline.