Employee data in many places
Personal details, job titles, salaries and documents are stored separately and rarely agree with each other.
Odoo ERP · HR
Odoo HR implementation that gives every employee one record
We set up employee records, departments, contracts, leave and attendance in Odoo, so HR stops maintaining the same information in five spreadsheets.
What is Odoo HR?
Odoo HR implementation is the setup of Odoo's Employees app and related HR apps so that employee information, organization structure, contracts, time off and attendance are managed in one system. The Employees app is the core record; around it sit apps such as Time Off, Attendances, Recruitment, Appraisals, Expenses and Payroll, each optional. A good implementation decides which apps are needed now, configures them consistently and prepares the data that payroll will later depend on.
HR data in growing companies is usually spread across an employee spreadsheet, paper files, a leave register, an attendance device and whatever the payroll person keeps. Each copy drifts, and simple questions such as how many people report to a manager or how much leave someone has left take longer than they should. An HRMS solves this only when the employee record, departments, contracts and leave policies are designed once and maintained in one place.
What HR teams are dealing with
Manual leave tracking
Leave requests arrive by email or on paper, balances are calculated by hand, and approvals are hard to verify.
Attendance not connected
Biometric or card devices record check-ins, but the data has to be exported and cleaned before anyone can use it.
No clear organization structure
Reporting lines, departments and job positions are unclear, which complicates approvals and access to information.
Our Odoo HR service
Employee records and documents
Employee profiles with work and private information, job positions, managers and coaches, emergency contacts and attached documents, with sensitive fields restricted to HR.
Departments and org chart
Departments, managers, job positions and multi-company structure configured so approvals and the organization chart follow real reporting lines.
Contracts and employment terms
Contract types, working schedules, start and end dates and wage information recorded on the employee, which Payroll later uses. How contracts are modeled varies between Odoo versions.
Time off policies
Leave types, accrual plans, allocation rules, approval levels and public holidays configured to match your leave policy.
Attendance tracking
Odoo Attendances with kiosk or manual check-in, and integration with biometric devices where your hardware supports it.
Wider HR suite planning
A roadmap for adding Recruitment, Appraisals, Expenses, Payroll or Fleet on the same employee data when you are ready.
Included capabilities
- Employee profiles with private and work data
- Departments, managers and org chart
- Job positions
- Contracts and working schedules
- Leave types and accrual plans
- Time off approvals and balances
- Attendance kiosk and check-in
- Employee self-service for leave and profile updates
- Skills and resume records
What Odoo HR changes for your business
One employee record
Every app reads from the same employee profile, so updates happen once.
Transparent leave
Employees see their balances and managers approve requests in the system.
Usable attendance data
Check-ins are stored against employees, ready for reports or payroll.
A base for payroll
Clean contracts, schedules and attendance make payroll configuration much simpler.
Where it makes the biggest difference
Growing companies leaving spreadsheets
A first HRMS for employee records, leave and attendance, ready to add payroll later.
Multi-branch employers
Employees across branches or companies with separate managers, holidays and working schedules.
Shift-based workforces
Factories, hospitals and hotels with attendance devices and different working schedules per team.
Businesses already on Odoo
Companies using Odoo for sales or inventory that want HR on the same platform.
Setting up the HR foundation
Employee data and leave policies are tested before employees are given access.
HR review
We go through your employee data, leave policy, attendance setup and the reports HR and management need.
Design structure
Departments, positions, approval chains and access to sensitive data agreed with HR.
Configure
Employees, contracts, time off rules and attendance set up on staging.
Migrate employee data
Employee records, contract details and current leave balances cleaned and imported.
Test policies
Leave requests, accruals and approvals tested against real scenarios from your policy.
Train and launch
HR staff, managers and employees trained on their own tasks, with self-service introduced at go-live.
What it connects to
Odoo HR
- Biometric attendance devices
- Odoo Payroll
- Odoo Recruitment
- Odoo Expenses
- Google and Outlook calendars
- Odoo Documents for employee files
Built with
What each Odoo HR app covers
| App | Purpose | Edition |
|---|---|---|
| Employees | Employee records, departments, org chart | Community and Enterprise |
| Time Off | Leave types, allocations, approvals | Community and Enterprise |
| Attendances | Check-in, check-out and hours | Community and Enterprise |
| Recruitment | Job positions, applicants, interview stages | Community and Enterprise |
| Payroll | Salary structures, rules, payslips | Enterprise |
| Appraisals | Performance reviews and goals | Enterprise |
Security, quality and scale
Sensitive data restrictions
Private details, salaries and documents visible only to HR officers and authorized managers.
Manager scope
Managers see their own team's leave and attendance, not the whole company.
Field-level control
Employee self-service limited to fields employees are allowed to change.
Change history
Changes to key employee fields are tracked in the record's history.
What working with us looks like
Policy translated carefully
We work through your leave and attendance rules with HR before configuring accruals and approvals.
Payroll-ready from the start
Employee and contract data is structured so a later Payroll rollout doesn't require cleanup.
Device integration
Our developers can connect attendance devices to Odoo when no standard connector exists.
Clear app roadmap
We recommend which HR apps to start with and which to add later, instead of switching everything on at once.
What it costs
Fixed-price packages with the scope written down, paid stage by stage. Your project goes live once it's fully paid.
Related services, technologies and industries
Sources and further reading
Official documentation and guidance if you want to read more about this topic.
Odoo HR: questions we hear most
Which Odoo HR apps are available in Community edition?
Employees, Time Off, Attendances, Recruitment and Expenses are available in Community. Payroll, Appraisals and several related tools such as Documents and Sign are Enterprise apps.
Can Odoo connect to our biometric attendance machines?
Often, yes, but it depends on the device. Some devices have existing Odoo connectors, while others can be integrated through their SDK or exported data. We check your device model before committing to an approach.
Can Odoo handle our leave policy?
Odoo Time Off supports multiple leave types, accrual plans, allocation rules, approval levels and public holiday calendars, which covers most policies. Unusual rules, such as complex carry-forward conditions, may need custom logic.
How is Odoo HR different from Odoo Payroll?
Odoo HR manages who your employees are, where they work, their contracts, leave and attendance; Odoo Payroll calculates what they are paid. Payroll depends on the HR data, so we usually set up HR first.
Can employees use Odoo for self-service?
Yes. Employees with an Odoo user can request time off, check balances, log attendance and update permitted profile details, and managers can approve requests from their own dashboard.
Next step
Move your HR records into Odoo
Tell us how many employees you have, how leave and attendance work today, and whether payroll is next. We'll suggest a sensible starting point.